Access Control; Audit and Accountability; Identification and Authentication; Media Protection; Planning; Risk Assessment; System and Communications Protection, Publication: DHS employees, contractors, consultants, and detailees are required by law to properly collect, access, use, share, and dispose of PII in order to protect the privacy of individuals. DOD Mandatory Controlled Unclassified Information (CUI) Training Classification Conflicts and Evaluations IF110.06 Derivative Classification IF103.16 Company Registration Number: 61965243 How to Identify PII Loss, 1 of 2 How to Identify PII . The Health Insurance Portability and Accountability Act (HIPAA) is a federal law that protects the privacy of health information. It is the responsibility of the individual user to protect data to which they have access. Safeguarding refers to protecting PII from loss, theft, or misuse while simultaneously supporting the agency mission. Subscribe, Contact Us | Companies are required to provide individuals with information about their rights under the GDPR and ensure that individuals can easily exercise those rights. 0000002158 00000 n PRIVACY AND PERSONALLY IDENTIFIABLE INFORMATION (PII - Quizlet Topics, Erika McCallister (NIST), Tim Grance (NIST), Karen Scarfone (NIST). 0000003055 00000 n This course explains the responsibilities for safeguarding PII and PHI on both the organizational and individual levels, examines the authorized and unauthorized use and disclosure of PII and PHI, and the organizational and individual penalties for not complying with the policies governing PII and PHI maintenance and protection. Any organization that processes, stores, or transmits cardholder data must comply with these standards. The document explains the importance of protecting the confidentiality of PII in the context of information security and explains its relationship to privacy using the the Fair Information Practices, which are the principles underlying most privacy laws and privacy best practices. hb```> AX @Lt;8w$02:00H$iy0&1lcLo8y l ;SVn|=K .usa-footer .container {max-width:1440px!important;} PII stands for personally identifiable information. Course Launch Page - Cyber PDF Cyber Awareness Challenge 2022 Information Security Lead to identity theft which can be costly to both the individual and the government. Result in disciplinary actions. The course is designed to prepare DOD and other Federal employees to recognize the importance of PII, to identify what PII is, and why it is important to protect PII. PII can be defined in different ways, but it typically refers to information that could be used to determine an individual, either on its own or in combination with other information. The purpose of this document is to assist Federal agencies in protecting the confidentiality of personally identifiable information (PII) in information systems. 200 Constitution AveNW The GDPR requires companies to get explicit permission from individuals before collecting, using, or sharing their personal data. citizens, even if those citizens are not physically present in the E.U. 0 You have JavaScript disabled. or (ii) by which an agency intends to identify specific individuals in conjunction with other data elements, i.e., indirect identification. This interactive presentation reviews the definition of personally identifiable information (PII), why it is important to protect PII, the policies and procedures related to the use and disclosure of PII, and both the organization's and individual's responsibilities for safeguarding PII. System Requirements:Checkif your system is configured appropriately to use STEPP. However, because PII is sensitive, the government must take care to protect PII, as the unauthorized release or abuse of PII could result in potentially grave repercussions for the individual whose PII has been compromised, as well as for the federal entity entrusted with safeguarding the PII. Controlled Unclassified Information (CUI) Program Frequently Asked Before sharing sensitive information, make sure youre on a federal government site. This interactive exercise provides practical experience in the processes of cybersecurity risk assessment, resource allocation, and network security implementation. Ensure that the information entrusted to you in the course of your work is secure and protected. PII is any personal information which is linked or linkable to a specified individual. ), which was introduced to protect the rights of Europeans with respect to their personal data. PPTX Safeguarding PIITraining Course - United States Army COLLECTING PII. PCI compliance includes taking responsibility for ensuring that financial data is protected at all stages, including when it is accepted, transferred, stored, and processed. Identify the responsibilities for safeguarding PII and PHI on both the organizational and individual levels Identify use and disclosure of PII and PHI State the organizational and individual penalties for not complying with the policies governing PII and PHI maintenance and protection Delivery Method: eLearning Length: 1 hour %%EOF Any information that can be used to determine one individual from another can be considered PII. 147 11 %PDF-1.4 % The purpose of the Cyber Awareness Challenge is to influence behavior, focusing on actions that authorized users can engage to mitigate threats and vulnerabilities to DoD Information Systems. Non-sensitive PII is information that can be used to identify an individual, but that is not likely to be used to harm them if it falls into the wrong hands. An official website of the United States government. The act requires that federal agencies give individuals notice of their right to access and correct their PII and establish penalties for PII misuse. A lock () or https:// means you've safely connected to the .gov website. Biology Mary Ann Clark, Jung Choi, Matthew Douglas. The following are some examples of information that can be considered PII: Several merchants, financial institutions, health organizations, and federal agencies, such as the Department of Homeland Security (DHS), have undergone data breaches that put individuals PII at risk, leaving them potentially vulnerable to identity theft. The Leaders Orientation is an executive presentation (including a question and answer segment) that has been designed to familiarize DoD Leaders with core tenets of the DoD CES personnel system. Popular books. Safeguards are used to protect agencies from reasonably anticipated. PHI is one of the most sought-after pieces of data that a cybercriminal has in their sights. In the event their DOL contract manager is not available, they are to immediately report the theft or loss to the DOL Computer Security Incident Response Capability (CSIRC) team at dolcsirc@dol.gov. The launch training button will redirect you to JKO to take the course. The information they are after will change depending on what they are trying to do with it. The DoD ID number or other unique identifier should be used in place . .manual-search ul.usa-list li {max-width:100%;} The CES DoD Workforce Orientation is a presentation (including a question and answer segment) that has been designed to familiarize the workforce with the core tenets of the DoD CES personnel system. Learning Objectives:This course is designed to enable students to: Target Audience:DOD information system users, including military members and other U.S. Government personnel and contractors within the National Industrial Security Program. Contract employees also shall avoid office gossip and should not permit any unauthorized viewing of records contained in a DOL system of records. The act requires that schools give parents and students the opportunity to inspect and correct their educational records and limits the disclosure of educational records without consent. #block-googletagmanagerheader .field { padding-bottom:0 !important; } Major legal, federal, and DoD requirements for protecting PII are presented. CUI is an umbrella term that encompasses many different markings to identify information that is not classified but which should be protected. Identifying and Safeguarding PII V4.0 (2022) Flashcards | Quizlet For example, they may need different information to open a bank account then they would file a fraudulent insurance claim. SP 800-122 (DOI) Thieves can sell this information for a profit. Properly Safeguarding PII - Social Security Administration Identifying and Safeguarding Personally Identifiable Information (PII) This training starts with an overview of Personally Identifiable Information (PII), and protected health information (PHI), a significant subset of PII, and the significance of each, as well as the laws and policy that govern the maintenance and protection of PII and PHI. Our Other Offices. Captain Padlock: Personally Identifiable Information (PII) isinformation used to distinguish or trace an individual's identity, such as name, social security number, mother's maiden name, and biometric records. The https:// ensures that you are connecting to the official website and that any information you provide is encrypted and transmitted securely. 0000001903 00000 n %%EOF (Answered) IDENTIFYING & SAFEGUARDING PII Test 2022|2023. Think security. @media only screen and (min-width: 0px){.agency-nav-container.nav-is-open {overflow-y: unset!important;}} Identifying and Safeguarding Personally Identifiable Information (PII The Office of Personnel Management and Anthem breaches are examples of this, where millions of pieces of PII were taken and then used to attack other organizations like the IRS. IDENTIFYING & SAFEGUARDING PII Which of the following are risk associated with the misuse or improper disclosure of PII? law requires gov to safeguard pii privacy act senior military component offical for privacy DON CIO info stored on a computer data at rest scenario considered a breach -leaving document with pii in open area -attaching someone's medical info in a letter to the wrong recipient -posting truncated ssn in a public website .dol-alert-status-error .alert-status-container {display:inline;font-size:1.4em;color:#e31c3d;} Family Educational Rights and Privacy Act (FERPA), Health Insurance Portability and Accountability Act (HIPAA), 1995 Data Protection Directive (95/46/E.C. Personally Identifiable Information (PII), Privacy Act System of Records Notice (SORN), Post Traumatic Stress Disorder (PTSD) Research, Office of the Administrative Assistant to the Secretary of the Army, Department of Defense Freedom of Information Act Handbook, AR 25-55 Freedom of Information Act Program, Federal Register, 32 CFR Part 518, The Freedom of Information Act Program; Final Rule, FOIA/PA Requester Service Centers and Public Liaison Officer. The Privacy Act of 1974 is a federal law that establishes rules for the collection, use, and disclosure of PII by federal agencies. 0 #block-googletagmanagerfooter .field { padding-bottom:0 !important; } The document explains the importance of protecting the confidentiality of PII in the context of information security and explains its relationship to privacy using the the Fair Information Practices, which are the principles . The regulation also gives individuals the right to file a complaint with the supervisory authority if they believe their rights have been violated. Safeguard DOL information to which their employees have access at all times. %PDF-1.5 % CUI Program Knowledge Check 1 Impact of CUI Responsibilities ISOO Registry DOD Registry Marking Requirements CUI Basic vs. CUI Specified Minimum Marking Requirements - CUI Only Portion Markings - CUI Only Limited Dissemination Controls - CUI Only Knowledge Check 2 CUI Cover Page and SF902 Label Knowledge Check 3 0000003346 00000 n Damage to victims can affect their good name, credit, job opportunities, possibly result in criminal charges and arrest, as well as cause embarrassment and emotional stress. endstream endobj 137 0 obj <. Or they may use it themselves without the victims knowledge. PII must only be accessible to those with an "official need to know.". 147 0 obj <> endobj The site is secure. Which of the following must Privacy Impact Assessments (PIAs) do? We're available through e-mail, live chat and Facebook. The Freedom of Information Act (FOIA) is a federal law that gives individuals the right to access certain government records. Guidance on the Protection of Personal Identifiable Information Personal Identifiable Information (PII) is defined as: Any representation of information that permits the identity of an individual to whom the information applies to be reasonably inferred by either direct or indirect means. Developed to be used in conjunction with annual DoD cybersecurity awareness training, this course presents the additional cybersecurity responsibilities for DoD information system users with access privileges elevated above those of an authorized user. `I&`q# ` i . .cd-main-content p, blockquote {margin-bottom:1em;} PII can be defined in different ways, but it typically refers to information . Erode confidence in the governments ability to protect information. .agency-blurb-container .agency_blurb.background--light { padding: 0; } eLearning Courses - CDSE The Federal government requires the collection and maintenance of PII so as to govern efficiently. PII stands for personally identifiable information. .paragraph--type--html-table .ts-cell-content {max-width: 100%;} Terms of Use Minimize the use, display or storage of Social Security Numbers (SSN) and all other PII. Only individuals who have a "need to know" in their official capacity shall have access to such systems of records. Managing, safeguarding, and evaluating their systems of records Providing training resources to assure proper operation and maintenance of their system(s) Preparing public notices and report for new or changed systems Keep personal information timely, accurate, and relevant to the purpose for which it was collected. Handbook for Safeguarding Sensitive Personally Identifiable Information Identifying and Safeguarding Personally Identifiable Information (PII Unlock insights, bypass email authentication configuration issues including SPF and DKIM; and protect your domain from spoofing with strict DMARC enforcement, all autonomously with Skysnag. Any information that can be used to determine one individual from another can be considered PII. FM0T3mRIr^wB`6cO}&HN 4$>`X4P\tF2HM|eL^C\RAl0) . PII must only be accessible to those with an official need to know.. 0000000016 00000 n The document also suggests safeguards that may offer appropriate levels of protection for PII and provides recommendations for developing response plans for incidents involving PII. Thieves may use it to open new accounts, apply for loans, or make purchases in your name. 0000001199 00000 n When collecting PII, organizations should have a plan in place for how the information will be used, stored, and protected. ol{list-style-type: decimal;} In others, they may need a name, address, date of birth, Social Security number, or other information. The act requires that federal agencies make their records available to the public unless the records are protected from disclosure by one of the acts exemptions. In addition to the forgoing, if contract employees become aware of a theft or loss of PII, they are required to immediately inform their DOL contract manager. The course reviews the responsibilities of the Department of Defense (DoD) to safeguard PII, and explains individual responsibilities. Start/Continue Identifying and Safeguarding Personally Identifiable Information (PII). This course may also be used by other Federal Agencies. 04/06/10: SP 800-122 (Final), Security and Privacy PII is any information that can be used to identify a person, such as your name, address, date of birth, social security number, and so on. 0000001866 00000 n The Cyber Excepted Service (CES) Orientation is an eLearning course designed to familiarize learners with the core tenets of the DoD CES personnel system. For example, they may not use the victims credit card, but they may open new, separate accounts using the victims information. PII is a person's name, in combination with any of the following information: Mother's maiden name Driver's license number Bank account information Credit card information Relatives' names Postal address Which of the following are risk associated with the misuse or improper disclosure of PII? We're available through e-mail, live chat and Facebook. This interactive presentation reviews the definition of personally identifiable information (PII), why it is important to protect PII, the policies and procedures related to the use and disclosure of PII, and both the organization's and individual's responsibilities for safeguarding PII. 2XXi:F>N #Xl42 s+s4f* l=@j+` tA( Ensure that the information entrusted to you in the course of your work is secure and protected. The U.S. General Services Administration notes that PII can become more sensitive when it is combined with other publicly available information. It sets out the rules for the collection and processing of personally identifiable information (PII) by individuals, companies, or other organizations operating in the E.U. SP 800-122, Guide to Protecting the Confidentiality of PII | CSRC - NIST The course is designed to prepare DOD and other Federal employees to recognize the importance of PII, to identify what PII is, and why it is important to protect PII. .manual-search-block #edit-actions--2 {order:2;} This includes companies based in the U.S. that process the data of E.U. Defense Information Systems Agency (DISA), National Centers of Academic Excellence in Cybersecurity (NCAE-C), Public Key Infrastructure/Enabling (PKI/PKE), HR Elements Lesson 3: Occupation Structure, HR Elements Lesson 4: Employment and Placement, HR Elements Lesson 5: Compensation Administration, Identifying and Safeguarding Personally Identifiable Information (PII), Mobile Device Usage: Do This/Not That poster, Phishing and Social Engineering: Virtual Communication Awareness Training, Privileged User Cybersecurity Responsibilities. In some cases, all they need is an email address. A .gov website belongs to an official government organization in the United States. Official websites use .gov This is information that can be used to identify an individual, such as their name, address, or Social Security number. Share sensitive information only on official, secure websites. PII can be used to commit identity theft in several ways. Think privacy. 173 0 obj <>/Filter/FlateDecode/ID[<433858351E47FF448B53C1DCD49F0027><3128055A8AFF174599AFCC752B15DF22>]/Index[136 68]/Info 135 0 R/Length 157/Prev 228629/Root 137 0 R/Size 204/Type/XRef/W[1 3 1]>>stream The Federal government requires the collection and maintenance of PII so as to govern efficiently. Guidance on the Protection of Personal Identifiable Information Training Catalog - DoD Cyber Exchange This course was created by DISA and is hosted on CDSE's learning management system STEPP. This is information that can be used to identify an individual, such as their name, address, or Social Security number. PII/PHI Personally Identifiable Information (PII) is information that can be used to distinguish or trace an individual's identity, either alone or when combined with other information that is linked or linkable to a specific individual. Users must adhere to the rules of behavior defined in applicable Systems Security Plans, DOL and agency guidance. Local Download, Supplemental Material: p.usa-alert__text {margin-bottom:0!important;} .table thead th {background-color:#f1f1f1;color:#222;} PII can also include demographic, medical, and financial information, or any other information linked or linkable to a specific . Joint Knowledge Online - jten.mil Minimize the use, display or storage of Social Security Numbers (SSN) and all other PII. Delete the information when no longer required. hbbd```b``A$efI fg@$X.`+`00{\"mMT`3O IpgK$ ^` R3fM` ), Health Information Technology for Economic and Clinical Health Act (HITECH), Encrypting all PII data in transit and at rest, Restricting access to PII data to only those who need it, Ensuring that all PII data is accurate and up to date, Destroying PII data when it is no longer needed. > Industry tailored BEC Protection, Email authentication and DMARC enforcement. This lesson is to prepare HR Professionals to guide supervisors and employees covered under CES for transition to the new personnel system with an overview of compensation elements of the CES occupational structure. Sensitive PII is information that can be utilized to identify an individual and that could potentially be used to harm them if it fell into the wrong hands. As a Government employee you can personally suffer criminal or civil charges and penalties for failure to protect PII.

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